Skip to main content

2013 Information for Presenters


Each speaker has a 20-minute slot assigned, so please prepare your talk to be 15 min with 5 min for questions and change over. We have a standard PC with the latest versions of PowerPoint and Adobe Reader on it for presentations. Please bring your presentation on a memory stick to upload in advance of your session. Please contact the organizers if you have any audiovisual needs beyond these.


The poster session is scheduled for Tuesday, April 9th from 3:30 to 6:00 PM.

The poster room will be open for the entire conference and we would like you to put up your poster as soon as possible Tuesday morning beginning at 8:00 AM and display your poster for the full duration of the conference. Posters should remain up through Wednesday afternoon so attendees can browse posters throughout the conference. Posters not removed by 5:00 PM will be discarded.

Lightning Oral Session

This year the poster session will begin with a "lightning oral session" to provide Poster Presenters the opportunity to introduce their posters. Presenters will line up at the beginning of the session in the order of their posters in the program and will have a maximum of 2 minutes (no exceptions) to present one or two slides orally prior to the main poster session. In these two minutes, please say (1) what you didand (2) what you found. There will be no questions. The purpose of this session is to announce and advertise each poster, with questions and discussion following at the posters.

To avoid delays loading slides and so that we can get through all of the posters and still have time for discussion, each presenter must email one or two PDF slides to by Monday, April 8th in order to participate in the lightning session.  PowerPoint slides may also be sent but will be converted to PDF, which may affect animations or other formatting, so check this before sending.

Poster Specifications

Each poster is provided with a 4-foot-high by 8-foot-wide space on a poster board with a 2.5 cm (1-inch) border.

  • Place the title of your paper prominently at the top of the poster board to allow viewers to identify your paper. Indicate 1) the title, and 2) authors names.
  • Highlight the authors’ names, e-mails, and address information in case the viewer is interested in contacting you for more information.
  • Prepare all diagrams or charts neatly and legibly beforehand in a size sufficient to be read at a distance of 2 meters. Paragraph and figure caption text should be AT LEAST 24-point font (0.9 cm height) and headers AT LEAST 36 point font (1.2 cm height). Use creativity by using different font sizes and styles, perhaps even color.
  • Use different colors and textures/symbols for each line or bar contained in your graph or chart. A serif font (e.g., Times) is often easier for reading main text, and a non-serif font (e.g., Arial or Helvetica) for headers and figure labels.
  • Organize the paper on the poster board so it is clear, orderly, and self-explanatory. You have complete freedom in displaying your information in figures, tables, text, photographs, etc.
  • Use squares, rectangles, circles, etc., to group similar ideas. Avoid cluttering your poster with too much text. Label different elements as I, II, III; or 1, 2, 3; or A, B, C, making it easier for a viewer to follow your display.
  • Include the background of your research followed by results and conclusions. A successful poster presentation depends on how well you convey information to an interested audience.